Bylaws of the Ebed-Melech University Advisory Board
Article I: Purpose and Authority
Section 1.1: Purpose
The Ebed-Melech University Advisory Board (hereafter referred to as the “Advisory Board”) is established to provide guidance, advice, and support to the President and leadership of Ebed-Melech University. The Advisory Board shall focus on promoting the mission of the University, advising on academic and strategic priorities, and supporting the University in its efforts to engage with external stakeholders, including community leaders, donors, and partners.
Section 1.2: Authority
The Advisory Board serves in an advisory capacity and has no governing or fiduciary responsibilities. The authority to make binding decisions on the policies and operations of Ebed-Melech University rests solely with the University’s Board of Directors and its administration.
Article II: Membership
Section 2.1: Composition
The Advisory Board shall be composed of individuals who have demonstrated a commitment to the mission of Ebed-Melech University and who possess expertise in fields relevant to the University’s goals, including education, business, technology, ministry, and community service. The Board shall consist of a minimum of five (5) and a maximum of fifteen (15) members.
Section 2.2: Selection of Members
Members of the Advisory Board shall be appointed by the President of Ebed-Melech University, with input from existing Advisory Board members. Appointments shall be made based on the individual’s ability to contribute meaningfully to the University’s mission and strategic objectives.
Section 2.3: Terms of Service
Members shall serve for a term of three (3) years and may be reappointed for one additional term of three (3) years. After serving two consecutive terms, members must step down for at least one year before being eligible for reappointment.
Section 2.4: Resignation and Removal
Members may resign at any time by providing written notice to the Chairperson of the Advisory Board. Members may be removed by a two-thirds (2/3) majority vote of the Advisory Board for failure to attend meetings, inability to fulfill their duties, or conduct that is detrimental to the University.
Article III: Roles and Responsibilities
Section 3.1: Advisory Capacity
The Advisory Board shall provide non-binding recommendations and advice to the President and the leadership team of Ebed-Melech University on issues such as:
Academic program development and enhancement.
Strategic planning and institutional growth.
Student engagement and retention.
Community outreach and partnerships.
Fundraising and resource development.
Section 3.2: Support for University Initiatives
Members of the Advisory Board are expected to actively support the University’s initiatives by:
Participating in fundraising efforts.
Engaging with alumni and potential donors.
Advocating for the University in the community and among peers.
Providing mentorship and networking opportunities for students.
Article IV: Officers
Section 4.1: Officer Positions
The officers of the Advisory Board shall include a Chairperson, Vice-Chairperson, and Secretary. The President of Ebed-Melech University shall serve as an ex-officio member of the Advisory Board with voting privileges.
Section 4.2: Election of Officers
Officers shall be elected by a majority vote of the Advisory Board members present at the annual meeting. Officers shall serve a term of two (2) years and may be re-elected for one additional term.
Section 4.3: Duties of Officers
Chairperson: Presides over all meetings of the Advisory Board, sets the agenda in consultation with the President, and represents the Advisory Board at University events.
Vice-Chairperson: Assists the Chairperson and assumes their duties in their absence.
Secretary: Records and distributes minutes of all Advisory Board meetings, maintains a record of attendance, and ensures that all relevant materials are shared with Board members in a timely manner.
Article V: Meetings
Section 5.1: Regular Meetings
The Advisory Board shall meet at least two (2) times per year. Additional meetings may be called by the Chairperson or the President as needed. Notice of all meetings shall be provided to members at least fourteen (14) days in advance.
Section 5.2: Special Meetings
Special meetings may be called by the Chairperson or by a written request of at least three (3) members of the Advisory Board. Notice of special meetings shall be provided at least seven (7) days in advance.
Section 5.3: Quorum
A quorum for the transaction of business at any meeting of the Advisory Board shall consist of a majority of the members. Decisions shall be made by a majority vote of those present, provided a quorum is achieved.
Section 5.4: Virtual Meetings
Meetings may be conducted via teleconference or video conference as long as all participants can hear one another and participate fully in the discussions.
Article VI: Committees
Section 6.1: Standing Committees
The Advisory Board may establish standing committees to address specific areas such as academic affairs, fundraising, or community outreach. Each standing committee shall be chaired by a member of the Advisory Board and shall report regularly to the full Board.
Section 6.2: Special Committees
The Chairperson may appoint special committees or task forces to address specific initiatives or projects. Special committees shall dissolve once their objectives have been met.
Article VII: Amendments
These bylaws may be amended by a two-thirds (2/3) majority vote of the Advisory Board members present at any regular or special meeting, provided that notice of the proposed amendments has been sent to all members at least thirty (30) days prior to the meeting.
Article VIII: Conflict of Interest
Section 8.1: Disclosure of Conflicts
Members of the Advisory Board must disclose any conflicts of interest that may arise between their personal, professional, or financial interests and their duties to Ebed-Melech University.
Section 8.2: Recusal
Members with a conflict of interest must recuse themselves from any discussion or vote on the matter in question.
Article IX: Compensation
Advisory Board members shall serve without compensation but may be reimbursed for reasonable expenses incurred in the performance of their duties, as approved by the University administration.
Adopted by the Ebed-Melech University Advisory Board on (To Be Voted on Fall 2024).